Updated: July 19, 2016
You must be at least 18 on the first day of the con in order to attend TGIF/F. This keeps the con in compliance with our insurance and liability laws. Members of the con staff reserve the right to ask attendees for identification, such as a state ID or driver’s license.
All TGIF/F memberships, both attending and supporting, are non-refundable. However, any paid membership may be transferred to another person without penalty before its respective deadline. The new member will need to complete the registration form themselves to confirm the transfer.
An attending membership may be transferred to another person at any time. Alternatively, if you are unable to attend the con, we can roll your membership over to the next TGIF/F for the same pass (1-, 2-, or 3-day). In the event of a price difference next year for the same pass, your price would be locked in; you would neither pay nor receive any difference in cost. You would still have the option to step up to a larger pass (e.g. from a 2-day to a 3-day) and pay the difference, just like any other attendee. Funds can be rolled over only once. Funds paid and not used after 2 cons are forfeited.
A supporting membership may be transferred until 24 hours before the digital packages are released. This date (most likely one month after the con) will be announced at least a week in advance to allow time for any transfers as needed. To notify us of a transfer or inquire about this policy, email us.
TGIF/F is dedicated to providing a safe con experience for attendees of all ages, races, genders, identities, sexual orientations, disabilities, physical appearances, body sizes, religions, and fandoms. We approve of passionate conversation, debate, and the airing of different points of view, but we expect our members to treat each other with respect, and we will not tolerate abuse or harassment.
Harassment can be verbal or physical, including but not limited to: hurtful comments that reinforce social structures of dominance (sexism, homophobia, racism, etc.), threats, deliberate intimidation, stalking, unwanted photography or recording, inappropriate or non-consensual physical contact, and unwelcome sexual attention. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately.
Any attendee asked to stop a harassing behavior is expected to comply immediately. Violating the safety of others will result in an appropriate response from the con staff, such as issuance of a warning, mandating distance from an attendee, or expulsion from the con either in part or in full without a refund.
After a report of harassment, the con staff reserves the right to instate a temporary, immediate ruling to diffuse the situation and then investigate further before making a permanent decision (that may be different). As appropriate, members of con staff can and will help attendees contact hotel/venue security, contact local law enforcement, provide escorts, or otherwise assist those experiencing harassment so they will feel safe for the duration of the con.
Members who register to attend TGIF/F submit information such as legal name, online nickname, email address, social media website, accessibility concerns, and main fandoms. The registration process will clearly indicate which information is confidential and what information is public, with your consent.
Your legal name will always remain confidential, unless you specifically instruct us or provide consent otherwise. Attendees may choose to have their email address printed in the program so other attendees can reach them after the con, but this is optional. If you opt out, your email address remains confidential. We will send periodic emails to notify you of important con-related information, but you can opt-out at any time by simply telling us.
Similarly, members can choose to allow TGIF/F to share some information publicly, such as online nickname, social media website, and main fandoms, all of which you provide for this purpose. This public list helps other people know who’s attending the con and builds excitement. However, this is entirely at your discretion; any member may be listed anonymously. TGIF/F will not sell or share confidential information to third parties, other attendees, or the general public. Your privacy is important to us.
The con staff reserves the right to record audio or video of specific TGIF/F events for release to attending and supporting members. In this case, it will be clearly communicated in advance that this recording will take place so members can choose to participate or not, as they like. However, at no time may an attendee record audio or video of an event without the expressed consent of the con staff. This is out of respect to the safety and consent of attendees. An attendee caught recording without permission is subject to an appropriate consequence, such as deletion of the recording. You are, however, allowed to take notes during panels and post them in all or in part online, or publish quotes on social media, as you like. Please use your discretion to consider if someone is saying something they may not want on the internet. Ask permission if you aren’t sure.
If you are taking pictures, remember that not everyone wants to be photographed. Do not take pictures of anyone who hasn’t given you permission, and do not put con photos online, even without names attached, unless you have your subjects’ explicit permission for that.
The con staff has a staff photographer who will be taking pictures periodically throughout the weekend for release to attending members. Select pictures (without faces) will be shown to supporting members. By attending the con, you consent to having your picture taken by the con, for the con. However, TGIF/F will not post these candid pictures (that may contain your face) online. In the event we do take pictures for online publishing, such as a con group picture for Twitter, we will announce this purpose clearly so you can choose to participate or not.
If you have any questions about privacy at the con or the safety of your information, contact us any time.
The staff wants to make TGIF/F a safe, accessible place for anyone who wants to attend. Our goal in this policy is to offer a brief overview of the event space and answer some of the accessibility questions that might arise. However, as we are not always able to anticipate the varied needs of our members, we ask that any attendees with additional accessibility concerns please contact us at before the con. While we cannot guarantee that we will be fiscally or logistically able to meet any and every request, we will absolutely do what we can to make the con as accessible as possible to every attendee.
If for any reason a member can’t contact the staff beforehand or finds there are unexpected difficulties at the con, the staff will try and address issues as they arise at the con itself as quickly as possible.
If you wish to remain anonymous when discussing any of your accessibility concerns, please feel free to create an anonymous email account to write to the staff. You do not need to identify yourself, just say that you are an attending member and explain your needs. If a member does share their identity, it will be kept confidential outside those staff members who are working on any accommodations.
The con space is located on the first floor of the hotel. There are no stairs or ramps between the lobby and the con space, only a hallway. The hotel is wheelchair accessible with a ramp leading to the front door and elevators inside. At your request, we are happy to reserve and provide preferential seating at theater-style events (such as front row, aisle, or near the door, etc.) to anyone with mobility, hearing, or vision issues. Email us and tell us what would make your con experience easier.
Bathrooms are located on the first floor between the con space and the lobby. There are two gendered bathrooms but no unisex option at this time. Con staff is exploring possible alternatives for members who prefer a non-gendered option. Large-print programs can be provided to any attendee at their request. Please submit your request at least three days before the start of the con.
Service animals and aides (over 18) are welcome at the con. We would greatly appreciate a heads up that they’re coming so we can be prepared to accommodate both them and you.
TGIF/F will be providing a few light snacks during select evening events, but not whole meals. Still, we will attempt to provide some vegetarian, vegan, and/or gluten-free options as the hotel menu allows. If you have serious or specific allergy/dietary concerns, please feel free to contact us and let us know. More information about the hotel’s specific accommodations can be found on their website.
All events inside the con space (meeting rooms) are covered by event insurance with limited liability to the owner in the case of incident or injury. TGIF/F is not liable for any events that take place outside the con space proper, such as in sleeping rooms or the rest of the hotel. All attendees are expected to adhere to the laws of the state of California at all times, which include a legal drinking age of 21. Though California is a medical marijuana state, no smoking of any kind is permitted in the hotel or in the con space, and TGIF/F is not liable for any attendees who violate this law. Any attendee breaking a law or violating hotel policies may be restricted from the con space at the staff’s discretion.